Public ShareFolder Manual - 2.5 Server Installation

2.5 User rights

Note: Without any settings each user has full access at first.

A green tick means that the user has been allocated the right for a folder, a red cross means that he does not have this right.

Several users can be selected at the same time with the "Ctl" key ambiguity can arise when there are different users.

One user has been allocated a right another hasn't. If both users are selected together.,which right is valid now?

In this case a "?" is shown until both of the users selected are allocated or refused a clear right.

With the help of the following identification code the administration of rights is split into two parts:

the identification code "M" after the first letters stands for message and the letter "F" for Folder. In detail these identification codes mean:

Message:

RM = Read Messages

The user has the right to read the contents of the selected folder (contacts, messages, tasks etc.).
WM = Write Messages

The user has the right to write - create - the contents of the selected folder (contacts, messages, tasks etc.).
DM = Delete Messages

The user has the right to delete the contents of the selected folder (contacts, messages, tasks etc.).

Folders:

RF = Read Folders

The user has the right to read/open folders in the selected folder.
WF = Write Folders

The user has the right to write - create - folders in the selected folder.
The user has the right to rename the selected folder.
DF = Delete Folders

The user has the right to delete folders in the selected folder.

In contrast to the way Microsoft^® usually awards rights Public ShareFolder has restrictive rights i.e. if there is something a user may not do then it must be entered here; that it is explicitly forbidden.

"Mouseclick does also change rights in subfolders":

Rights are not inherited with the field "Mouseclick does also change rights in subfolders". Inheriting rights (as in Microsoft) is not supported in "Public ShareFolder" because it can lead to confusion if in a sub-folder a different right should be valid than a right that was inherited in a folder at a higher layer.

The field: "Mouseclick does also change rights in subfolders" to be more precise alleviates the administration so that rights that are valid at the higher folder structure are also adopted at the lower ones.

If a different right is valid in a sub-folder than in the higher folder layer above it just remove the tick and you can adjust the rights administration independently from the rights administration of the higher layer without the removal of the tick changing anything. We think that after your have tried it once or twice you will know what to do. Too many explanations are sometimes confusing.

A corresponding logic that blocks or enables rights mutually will be programmed in the future (situation March 2004).

Discard: The rights are NOT adopted immediately. You can take your time with the rights administration. Only when the changes are saved are they activated for the user too.

If you get muddled up with the rights administration you can restore the previously secured condition before saving with the "Discard" button. The entries which you have not so far saved will be discarded (returned to their previous state).

Save: The button that decides everything. After you have clicked "Save" the rights for the user are activated. This can last several minutes as Outlook^® does not take over the rights "just in time". In the same way that the Exchange Server from Microsoft, (Outlook qualified), adopts rights and changes with a delay so Public ShareFolder is nothing different. Outlook updates certain settings, in this case the rights, only after several minutes, according to how often the Outlook clients on the server ask questions, what updates there are and how often the server gives an answer. The only sure thing is that the rights function correctly.

Refresh: The folder list is not automatically updated.

Always bear in mind that the folder hierarchy shown need not be the currently valid one. Before you want to change the rights after the computer has been running for a long time please "Refresh" once.

Licence:

The button goes without saying and we too cannot live from just dry bread. Without a license number the server switches itself off every 4 hours automatically. After a new start it is available again in the network, again for 4 hours. So get yourself a license from SDMD GmbH and click on the license button. Enter the license details and away you go!

Close: The button does in fact close the server but if there is still a user "online" the server remains active in the background until the last user has closed his Outlook^®. If therefore a user (preferably the managing director) is writing a long Mail he can write it to the end and need not start again from the beginning. The server can, nevertheless, be completely switched off with the "Task Manager" but this should be avoided.

Connected: With the help of the "green dot" next to the users we can see who is still "online". No dot means "not connected to the Public ShareFolder Server".

In addition you can see at the foot of the dialog box the indicator of how many users are connected (online) and if they are using a licensed version.

Extra built-in dialog boxes:

Without clicking on the "Save" button nothing will happen in this dialog box.
So that you don't forget it this dialog box appears. This is because only saved entries are activated. Therefore the same applies as with Windows^®: don't forget to "Save".

After saving there is a check of how many changes have been made and how many have been saved. This is just a check for you and also for us because if differences arise then something is wrong and you will certainly get in touch with us.

Help: Here you will find this manual and the respective paragraphs which will hopefully give you good support.
If not: criticism please to support@publicshareware.com

The server installation is finished.

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